Purchasing Officer

Role and responsibilities include but are not limited to:

• Providing prices for all materials included in project plans and drawings.
• Identifying potential suppliers and new products.
• Contacting a range of suppliers and sub‐contractors to obtain quotations.
• Agreeing delivery times.
• Keeping detailed records and maintaining well‐organised work schedules
• Assessing the reliability of sub‐contractors and suppliers
• Dealing effectively with challenges with suppliers and the flow of materials.
• Ensuring compliance with the safety, health and environment requirements of materials and services.
• Providing advice to the project estimator on the predicted cost of individual items.
• Liaising closely with the estimator at the tendering stage to ensure that an accurate project cost is provided.
• Preparing and maintaining cost reports to maximise efficiency within the business.
• Negotiating and agreeing the most favourable terms possible with suppliers once a contract has been secured.

Key Responsibilities:

• To efficiently manage and oversee the activities in the Purchasing department, ensuring all purchase orders are undertaken in a commercially focused and accurate manner.
• Supporting all the internal departments with the sourcing of items required for the business and for tenders.
• Negotiate with preferred material suppliers & distributors.
• Source alternative suppliers.
• Achieve strategic procurement cost savings, rebates and efficiency goals.
• Creating good working relationships with external suppliers, third party contacts and promotes the Bretland Group in a pro-active manner.
• Liaise with the Accounts department to ensure the transition of dealing with invoices is undertaken in a logical and organised system.
• Tracking spend/orders planned by individual job.
• Plan and oversee, dispatch, documentation and tracking of all goods and materials from the head office and suppliers.
• Supply all required reports to the finance team, to assist with the accounting month end procedure.
• Liaise with the Accounts department to ensure the transition of dealing with invoices is undertaken in a logical and organised system.
• Control Group inventories.
• Plan and oversee, dispatch, documentation and tracking of all goods and materials from the head office and suppliers.
• Control and oversee purchasing department and system.
• Improve upon current systems.
• Liaise with the Subsidiaries, Yard and Head Office regarding ordering.
• Identify and resolve logistic queries.
• Resolve any invoice queries with the suppliers.
• Monitor the inventories for the warehouse / yard.
• Tracking spend /orders planned by individual job.
• Arrange and supervise deliveries in a timely manner.

Qualifications and experience required for this role:

• Significant practical experience within Procurement, ideally degree qualified – preferred but not essential.
• Ideally experience of working in the Engineering or Construction Industry.
• Excellent Negotiation skills.
• Influencing and negotiating skills.
• Excellent communication skills.
• Commercial awareness.
• Have experience of working under pressure and the ability to meet deadlines.
• SAGE experience.
• Generate supplier enquiries for contracts and tenders.
• Collate and analyse supplier quotations.
• Place purchase orders for materials from requisitions.
• Assist with the management of our supply chain, monitor and analyse supplier performance.
• Identifying and developing new suppliers.
• Liaising with management, commercial teams, site staff and suppliers.